PTL

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PTL

Grace Lutheran School
Parent Teacher League Bylaws

A r t i c l e I - N a m e

The name of the organization shall be the Grace Lutheran School (GLS) Parent Teacher League(PTL).

A r t i c l e I I - P u r p o s e & M i s s i o n

The organization is established for the purpose of supporting the education of children at Grace Lutheran School by fostering relationships among the church, school, parents, and teachers. The mission of the GLS PTL is to sustain, enhance and enrich the academic learning environment of our students while providing the help and resources to better support and equip our teachers and staff.  The GLS PTL will strengthen our school by:

  • Raising funds to provide cutting edge facilities for our students and teachers
  • Ensuring a strong parent teacher relationship through a spirit of appreciation and open communication
  • Providing social opportunities to connect parents, teachers, staff, and students.

A r t i c l e I I I - M e m b e r s

S e c t i o n 1. M e m b e r s.  Any parent, guardian, or other adult standing in loco parentis for a student at the school may be a member and shall have voting rights. The principal and any teacher employed at the school may be a member and have voting rights.

S e c t i o n 2. D u e s.  Dues will not be charged for membership.

A r t i c l e I V - O f f i c e r s a n d E l e c t i o n s

S e c t i o n 1. O f f i c e r s. The officers shall be a Chairperson, secretary, and treasurer.

  1. C h a i r p e r s o n. The Chairperson shall prepare the agenda and preside over meetings of the organization, serve as the primary contact for the principal, represent the organization at meetings outside the organization, serve as an ex officio member of all committees, and coordinate the work of all the officers and committees so that the purpose of the organization is served.
  2. S e c r e t a r y. The secretary shall keep all records of the organization, take and record minutes, handle correspondence when necessary, and keep an up to date member contact list. The secretary also keeps a copy of the minutes book, bylaws, rules, membership list, and any other necessary supplies, and brings them to meetings.
  3. T r e a s u r e r. The treasurer shall receive all funds of the organization, keep an accurate record of receipts and expenditures, and pay out funds in accordance with the approval of the organization. He or she will present a financial statement at every meeting and at other times of the year when requested by the organization, and make a full report at the end of the year.

S e c t i o n 2. N o m i n a t i o n s a n d E l e c t i o n s. Elections will be held at the second to last meeting of the school year. The slate of candidates for each office will be approved by the principal and presented at a meeting held one month prior to the election. At that meeting, nominations may also be made from the floor.  If more than one person is running for an office, a ballot vote shall be taken.

S e c t i o n 3. E l i g i b i l i t y. Members are eligible for office if they are members in good standing at least 14 calendar days before the nominating committee presents its slate.

S e c t i o n 4. T e r m s o f O f f i c e. Officers are elected for one year and may serve no more than three (3) consecutive terms in the same office. Each person elected shall hold only one office at a time.

S e c t i o n 5. V a c a n c i e s. If there is a vacancy in the office of chairperson, the secretary will become the chair. At the next regularly scheduled meeting, a new secretary will be elected. If there is a vacancy in any other office, members will fill the vacancy through an election at the next regular meeting.

S e c t i o n 6. R e m o v a l F r o m O f f i c e. Officers can be removed from office with or without cause by a two-thirds vote of those present at a regular meeting where previous notice has been given.  

A r t i c l e V - M e e t i n g s S e c t i o n 1.  R e g u l a r M e e t i n g s. The regular meeting of the organization shall be on the first Monday of each month during the school year at 7 p.m., or at a time and place determined by the organization at least one month before the meeting. The secretary will notify the members of the meetings in a flyer sent home with the students at least one week prior to the meeting.

S e c t i o n 2. S p e c i a l M e e t i n g s. Special meetings may be called by the Principal, Chairperson, any two officers, or five general members submitting a written request to the secretary. Previous notice of the special meeting shall be sent to the members at least 10 days prior to the meeting, by flyer and phone calls.

 

A r t i c l e V I - C o m m i t t e e s

S e c t i o n 1. M e m b e r s h i p. Committees may consist of members and officers, with the president acting as an ex officio member of all committees.

S e c t i o n 2. A d d i t i o n a l C o m m i t t e e s.  Officers may appoint additional committees as needed.

A r t i c l e V I I - F i n a n c e s

S e c t i o n 1. A tentative budget shall be drafted in the fall for each school year and approved by a majority vote of the members present.

S e c t i o n 2. The treasurer shall keep accurate records of any disbursements, income, and bank account information.

S e c t i o n 3. The organization shall approve all expenses over $500.00.

S e c t i o n 4. Two authorized signatures shall be required on each check. Authorized signers shall be the treasurer, and principal.

S e c t i o n 5. The treasurer shall prepare a financial statement at the end of the year, to be reviewed by the organization.

 S e c t i o n 6. Upon the dissolution of the organization, any remaining funds should be used to pay any outstanding bills and, with the membership’s approval, spent for the benefit of the school.

S e c t i o n 7. The fiscal year shall coordinate with the school year.

A r t i c l e V I I I - P a r l i a m e n t a r y A u t h o r i t y

Robert’s Rules of Order shall govern meetings when they are not in conflict with the organization’s bylaws.

A r t i c l e I X – S t a n d i n g R u l e s

Standing rules may be approved by the officers, and the secretary shall keep a record of the standing rules for future reference.

A r t i c l e X – D i s s o l u t i o n

The organization may be dissolved with previous notice (14 calendar days) and a two-thirds vote of those present at the meeting.

A r t i c l e X I I – A m e n d m e n t s

These bylaws may be amended at any regular or special meeting, providing that previous notice was given in writing at the prior meeting and then sent to all members of the organization by the secretary. Notice may be given by postal mail, e-mail, or fax. Amendments will be approved by a two-thirds vote of those present.